GoToMeeting - Tips for scheduling your online meeting.
Attention
GotoMeeting organizers and attendees:
Today
we’d like to share with you tips for scheduling your first online meeting.
Getting started with Citrix GoToMeeting is simple—and the
easiest way to get familiar is to dive right in. The sooner you do, the sooner
you’ll be traveling less and working more efficiently.
Tip
1. Download the mobile apps
Since
you can join GoToMeeting sessions from your iOS, Android and Windows mobile
devices, download the apps right away so, no matter where you are, you can
always attend your meetings. You can even present and share webcam feeds on the
iPad.
Tip
2. Sign on early
Before
your first meeting, try to sign on a few minutes early. Pull up your
presentation, if you have one, check your background to make sure it’s clean.
and
press the Share My Screen button. Turn on your webcam.
Tip
3. Set yourself up for quick meeting scheduling
You
can optimize your workday by taking advantage of GoToMeeting scheduling
features like the Outlook integration and GoToMeet.Me. Setting up GoToMeet.Me gives you a custom web
address to your “meeting room,” where attendees need only to click Join My
Meeting to enter the meeting—no dial-in numbers, no meeting IDs.
Tip
4. Set your audio preferences
You’ll
notice when you are scheduling your event that you are given several audio
options, including VoIP and a variety of telephone options. GoToMeeting was
built to accommodate different audio preferences and entry options, so choose
the audio options that work best for your team. We strongly recommend to use
your phone as your main call in device.
Useful features to try during your online meetings
Tip
5. Share your screen
Working
together is much simpler when everyone is looking at the same thing. Screen
sharing accomplishes that task. You can also switch presenters mid-session to
see an attendee’s screen or hand control to another speaker.
Tip
6. Pause your screen
While
sharing your screen in an online meeting, you may need to search for a file or
check your inbox—but not want your meeting attendees to watch you the entire
time. For those occasions, the pause feature comes in handy. When you press the
pause button, screen sharing will pause on the content you had pulled up. From
there you’re free to poke around your computer without distracting your
attendees.
When
you’re ready to start sharing again, just press the play button.
Tip
7. Send a chat message
The
chat box in the GoToMeeting control panel lets you communicate privately with
individual attendees or send group messages. You can chat to specific people
without having to pause conversation, and you can review public chats and the
ones sent directly to you after the meeting via the chat log.
Preparing
for an important public-facing or highly-visible meeting? Use this Conference Planning Worksheet to prepare.
Can
we help? If you’d like assistance planning and conducting a high-profile
meeting, or just get trained on GTM , call the Help Desk at x8600.